Part 141 Training Records

FAR 141.101 — Part 141 Training Records

FAR 141.101 explains the training records Part 141 pilot schools must keep for each enrolled student, including content, certification, and 1-year retention.

In Plain English

FAR 141.101 requires every Part 141 pilot school (or provisional pilot school) to keep a current, accurate training record for every student enrolled in an approved course. A student's logbook alone does not satisfy this requirement.

Each student's record must include:

The date of enrollment in the approved course
A chronological log of attendance, subjects covered, flight operations, and the names and grades of any tests taken
The date the student graduated, terminated training, or transferred to another school (for internet-based course graduation, the school must keep the graduation certificate code from § 141.95(b)(8))

When a student graduates, terminates, or transfers, the chief instructor must certify the record to that effect. The school must retain each record for at least 1 year from that date, and must provide a copy to the student upon request.

This matters operationally because Part 141 schools rely on these records to demonstrate FAA-approved syllabus compliance, support graduation certificates that bypass certain checkride requirements, and protect both the school and the student during FAA audits.

Regulation Text

14 CFR § 141.101

§ 141.101 Training records. (a) Each holder of a pilot school certificate or provisional pilot school certificate must establish and maintain a current and accurate record of the participation of each student enrolled in an approved course of training conducted by the school that includes the following information: (1) The date the student was enrolled in the approved course; (2) A chronological log of the student's course attendance, subjects, and flight operations covered in the student's training, and the names and grades of any tests taken by the student; and (3) The date the student graduated, terminated training, or transferred to another school. In the case of graduation from a course based on internet media, the school must maintain the identifying graduation certificate code required by § 141.95(b)(8). (b) The records required to be maintained in a student's logbook will not suffice for the record required by paragraph (a) of this section. (c) Whenever a student graduates, terminates training, or transfers to another school, the student's record must be certified to that effect by the chief instructor. (d) The holder of a pilot school certificate or a provisional pilot school certificate must retain each student record required by this section for at least 1 year from the date that the student: (1) Graduates from the course to which the record pertains; (2) Terminates enrollment in the course to which the record pertains; or (3) Transfers to another school. (e) The holder of a pilot school certificate or a provisional pilot school certificate must make a copy of the student's training record available upon request by the student. [Docket 25910, 62 FR 16347, Apr. 4, 1997; Amdt. 141-9, 62 FR 40908, July 30, 1997, as amended by Amdt. 141-15, 76 FR 54108, Aug. 31, 2011]

Oral Exam Questions a DPE Might Ask

Q1What information must a Part 141 school keep in your training record?

Per FAR 141.101, the school must record the enrollment date, a chronological log of attendance, subjects, flight operations, and test names and grades, plus the date of graduation, termination, or transfer.

Q2Does your pilot logbook satisfy the school's training record requirement?

No. FAR 141.101(b) specifically states that the records kept in a student's logbook do not suffice for the training record the school is required to maintain.

Q3How long must a Part 141 school retain your training record, and can you get a copy?

Under FAR 141.101(d) and (e), the school must retain the record for at least 1 year after you graduate, terminate, or transfer, and must provide a copy of your training record upon your request.

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Related Sections in Part 141

§ 141.1

Part 141 Applicability

§ 141.11

Pilot School Ratings